AIA Coaches Packet
81st ANNUAL NIKE - CHANDLER ROTARY INVITATIONAL
TRACK AND FIELD MEET
WEDNESDAY, FRIDAY & SATURDAY, APRIL 7,9,10, 2021
ON THE CAMPUS OF CHANDLER HIGH SCHOOL.
Chandler High School
Chandler Rotary Club
NSAF (National Scholastic.org)
MEET DIRECTOR ASSOCIATED MEET DIRECTORS
Dave Shapiro Eric Richardson
Retired CHS Athletic Director Richardson.email@example.com
Chandler High School Matt Lincoln
350 N. Arizona Avenue firstname.lastname@example.org
Chandler, AZ 85225
This past year and a half has been a trying time for everyone in this country. We have always prided ourselves on trying to be the best track invite that a school could go to. From the awards, the NIKE presence, coaches BBQ and dinners, coaches’ gifts, flowers for the elite female winners, and sold out bleachers. At this point in time with COVID restrictions, the plan is to do the best that we can. It might not have all of the fixings, but the track meet will still go on in 2021.
Please check the Rotary website— www.chandlerrotarytm.com for updates for the invitational. Time schedule will be posted shortly. Covid Modifications will also be posted.
This year, there will be THREE sessions. Each session will be seeded by time and there will be no finals for running events. Each heat and flight will be grouped by times. The sessions:
Wednesday afternoon Small School competition.
Friday afternoon the Elite Session.
Saturday morning the open session.
There will be no relay session this year or unified session.
FRIDAY AND SATURDAY SESSION INFORMATION
NUMBER OF ENTRIES PER SCHOOL
Each school will be allowed three (3) entrees in each individual event (with the exception of Javelin where only two entries are allowed). Each school will be allowed one entry in each of the relays. Check time schedule to see number of relays contested per session.
Note - we will post lane assignments on the various web local track and field sites. There will be one hard copy of lane assignments handed out at the coaches check in.
Only enter athletes you plan on competing. You will be assessed a charge for any athlete entered in an event after Saturday night, April 3. If your athlete is an alternate there will be no charge if they compete. Entry fees are based on how many events totaled your athletes are entered in and is capped at $400.
Elite Session: This field will include up to the top 24 entries from the general session as well as the top 16 relay teams. The Elite Session will be Friday starting at 3:00 PM. Awards: NIKE Awards to the top four places. This session and the open session will NOT be scored.
Open Session: Numbers of heats will be reduced from prior years. This session will start at 8:30 AM. See time schedule for number of heats per event. Awards are top three per heat. Top five for field and distance events.
All Arizona entries will be completed by the coach using MileSplit. Deadline will be Wednesday, March 31, 2021, at 9:00pm. Changes to your entries can be made up until Saturday April 3, 11:59pm. Changes are to be emailed only. IF your team will only compete on one of the days, please email me prior to the entry deadline. IF you plan on attending the Elite session only, there is NO guarantee all of your athletes will be entered. Those NOT making the entry list for either Friday or Saturday will be alternates.
To allow for an equitable and fair payment of entries the following is how schools will be assessed an entry fee based on any of the following:
Friday and Saturday: $10.00 per individual event that athletes are entered in. $20.00 per relay that a school is entered in. Entry cap is $400 per school.
Entry fees will be based upon entries that are set for Saturday, April 3 at 11:59pm. Any athlete scratched prior to this will NOT be assessed an entry fee.
Alternates in events WILL NOT BE assessed an entry fee. Any alternate placed into an event on race day will NOT be charged an entry fee.
Final entry fee amounts will be emailed to each coach and Athletic Director on Monday morning, April 5.
A SCHOOL PURCHASE ORDER SHOULD BE MADE FOR THE MAXIMUM AMOUNT AND AN INVOICE WILL BE SENT TO THE SCHOOL FOR PAYMENT BASED ON ENTRIES. Do NOT send a check until you know your invoice amount—or if you know you will be exceeding the $400 entry fee amount.
All teams will need to register with InTouch and enter in Purchase Order information at this site. Schools failing to register means of payment and listing of Purchase Order Numbers will be subject to a $50 late fee. All information will need to be inputted by Monday, April 5.
Information on this method will be emailed to every school participating in the Chandler Rotary Track Meet.
SMALL SCHOOL WEDNESDAY SESSIONS:
Division 4 schools will compete at Chandler High School
Division 3 schools will compete at Seton Catholic High School
This session will be limited to 16 schools. Entries are limited to three (3) per event and one relay team. The Javelin will NOT be contested on this day; but on Saturday morning. This session will be scored and trophies to the top two teams for each gender will be awarded.
Entry fee is a flat $350. Because this entry fee is less than the general sessions, each school will be required to provide one student or adult worker to help in the various field events. This session will begin at 3:00 PM.
Awards: The top four places will medal. Division 4 schools will compete at Chandler High School while Division 3 will compete at Seton Catholic High School.
School gets out at 1:00 pm at Seton. Do NOT show up till after 1:30.
School gets out at 2:15 pm at Chandler HS. Be on site prior to 1:30.
Entries are due by Thursday, April 1, 2021 by 9:00pm
All tickets will be sold through GoFan. There will be no cash sales at the event this year. Admission charge for the public will be $10 and spectators will be limited to 1000 per session.
There will be a two-day pass for adults for $15 for sale on Friday. Instructions on how to use GoFan will be on the Rotary Website.
A trainer will be on site. The site for the training table is located at the Northwest end of the field near the bull-pen. The trainers are there for critical care injuries. Please tape your own athletes. There will be a charge of $2.00 per roll of tape, if no tape is provided by the athletes. All athletes MUST wear a mask to approach the trainers.
Lane assignments should be drawn and finished by Monday night, April 5 by the Meet Director. You can obtain one official lane assignments when you check in. Tentative lane assignments should be posted by Tuesday noon at the Chandler Rotary website.
In case of open lanes, original entries will be replaced from the alternate list at the staging area with the Clerk of the Course before the start of the race. Lane and heat assignments should not be changed from the original entries. Athletes can have other athletes check in with the Clerk of the Course if they are currently engaged in competition.
The Chandler Rotary Invitational will be a certified meet for the Arizona.
REPORT CALL AND STAGING AREA
Contestants will report to the Staging Area when the Staging Area announcer gives the report call. The call will be given at least 15 minutes before each event. At this time contestants will be given their hip lane numbers, open lanes will be filled in and instructions given by the Clerk of the Course. The starters will give no instructions. If a contestant fails to report at, or by, the last call they will be disqualified from that race. It is the coach’s responsibility to have their athletes in the staging area at the proper times. The Staging Area is the old tennis court located in the northwest corner of the facility. It is the athlete’s responsibility to check into the bullpen at the appropriate time. Once checked in the athlete needs to stay in the bullpen.
Starting blocks will be furnished and set by Chandler High School. A competitor can provide his or her own blocks. Chandler High School will not be responsible for those blocks.
Through the continued sponsorship from Gatorade, Quacker Oats and Paramount Marketing there will be free Gatorade for participating athletes. The Gatorade tent is typically located in the northwest corner of the stadium near the bull pen and training tents.
FIELD EVENTS ALL FLIGHTS WILL BE GROUPED BY SCHOOLS.
All field event competitors will need to check out with event judges prior to reporting for a running event. Athletes competing in a relay can report to the track. Keep in mind, it is the team's responsibility to follow all NFHS rules, such as matching uniforms, etc. In the pole vault, there will be a coach’s box on the infield. All vaulters will be weighed and poles checked to see if they are of the proper pole weight usage. Coaches will only be allowed in the roped-off area and can talk to athletes at that spot.
SHOT PUT AND DISCUS
Shot put and discus rings are concrete. Weigh ins will be completed at the venue at check in. There is a new discus cage location. The new location is west of the stadium, between the outfields of the softball and baseball fields.
POLE VAULT, HIGH JUMP, LONG JUMP AND TRIPLE JUMP
The runways for long jump, triple jump, pole vault and high jump area are of all-weather surface, therefore all jumping events will require soft-soled shoes or track shoes with 1/4-inch spike or less.
The javelin will be contested at Seton Catholic High School. The Javelin will only be contested on Saturday morning. Seton has an all-weather runway. Spikes should be less than ¼” in length. Those whose teams participated in the Wednesday Small School or the Friday Event Elite will have the opportunity to compete in the Javelin on Saturday morning. The schedule for which sessions will be developed as the meet gets closer.
In the Saturday open session, shot, discus, long and triple jump will be given three attempts. With the shot put and discus, throws two and three will be consecutive. In the Friday Elite athletes will be given four attempts: (every athlete will receive at least one courtesy mark)
In the Saturday open session, the pole vault will increase nine (9) inches for the first three height raises. High jump will increase by 3 inches for the first two increases. Check time schedules for starting heights of the pole vault and high jump.