Coaches Packet

Updated 1/6/2022

82nd ANNUAL NIKE - CHANDLER ROTARY INVITATIONAL

TRACK AND FIELD MEET

FRIDAY & SATURDAY, MARCH 25 & 26, 2022

CHANDLER, ARIZONA

ON THE CAMPUS OF CHANDLER HIGH SCHOOL

Sponsored by:

Chandler High School

Chandler Rotary Club

NIKE
Gatorade

NSAF (National Scholastic.org)

MEET DIRECTOR                                                         ASSOCIATE MEET DIRECTORS

 

                                                 Dave Shapiro                                                                     Eric Richardson    Richardson.eric@cusd80.com

                                                 Retired CHS Athletic Director                                       Matt Lincoln   runlincoln@gmail.com 

                                                 Shapdave5@gmail.com  (602) 918-6479             

 

FORMAT

 

Even with Covid-19 evolving, Arizona still has no restrictions at this time.  Common Sense should dictate what athletes, coaches and spectators do.  Masks are highly recommended and each athlete should have their own water bottle and hand sanitizer.

 

This year’s format will be a hybrid version of the 2019 and 2021 meet.  The bulk of the meet will be contested as an NFHS sanctioned meet.  Athletes will need to compete as members of their high school track team.  Knowing that some schools cannot travel out of state, there will be open events for unattached athletes.  These events will be spread out over the two day meet.

 

This year, there will be four sessions.  Each session will be seeded by time and there will be no finals for running events. Each heat and flight will be grouped by times. Friday morning every heat/flight will medal the top finishers. Friday session will be referred to as the Open Session. Friday evening session will consist of three relays.  Saturday morning session will be referred to as the seeded session and will essentially be limited to 32 to 40 athletes per event.  The top five in each event will be awarded medals.  The Saturday afternoon/early evening session will be referred to as the Elite session and will be limited to 24 to 32 athletes and the top 16 relay teams. It is possible for an athlete to compete in the Friday session in one event, and compete Saturday in a different event.

 

The top individual athletes in the Saturday morning seeded sprint events will have the opportunity to come back and run in the evening Elite session ONLY if there is an open lane.

 

NUMBER OF ENTRIES PER SCHOOL

 

Each school will be allowed three (3) entrees in each individual event (with the exception of Javelin where only two entries are allowed)   A fourth entry will be allowed if the entry exceeds the established qualifying standard. NOTE ALL FOUR ATHLETES MUST EXCEED THE MARK STANDARD.  Each school will be allowed one entry in each of the relays.  Check time schedule to see number of relays contested per session.    Note - we will attempt to post lane assignments on the various web local track and field sites. These will be preliminary and might not be the final draw.  Official lane assignments and positions will be handed out at the coaches’ social on Thursday evening or at check in on Friday or Saturday.

 

NOTE:  Only enter athletes you plan on competing.  You will be assessed a charge for any athlete entered in an event after Saturday night, March 19, 2022.

ENTRY DEADLINE

 

All entries will be completed by the coach using az.milesplit. Deadline will be Wednesday, March 16, 2022, at 9:00pm.   Changes to your entries can be made up until Saturday March 19, 11:59pm. Changes are to be emailed only. If your team will only compete on Friday, please email me prior to the entry deadline. DO NOT ASSUME I CAN REMEMBER FROM ONE YEAR TO THE NEXT THAT YOU ONLY ATTEND FRIDAY.  IF you plan on attending Saturday only, there is NO guarantee all of your athletes will be entered.  Those NOT making the entry list will be alternates.

 

Unattached athletes:  for open events will need to register using athletic.net.  Entry fee will need to be paid after registering for the athletes event.

 

ENTRY FEE

To allow for an equitable and fair payment of entries the following is how schools will be assessed an entry fee based on any of the following:

 

In State:  $10.00 per individual event that athletes are entered in.  $20.00 per relay that a school is entered in.  Entry cap is $400 per school.

Full Out of State Teams:  $150.

Out of State Individuals:  $20.00 per athlete entered.  Capped at Out of State Team Rates if more than one is attending.

Unattached athletes $20.00 Unattached athletes are limited to two events, relays do not count in this limit.

Middle school athlete:  $10.00.  Middle school athlete is limited to only the mile race on Saturday. 

 

  • Entry fees will be based upon entries that are set for Saturday, March 19 at 11:59pm.  Any athlete scratched prior to this will NOT be assessed an entry fee. 

  • Alternates in events WILL NOT BE assessed an entry fee.  Any alternate placed into an event on race day will NOT be charged an entry fee.

  • Final entry fee amounts will be emailed to each coach and Athletic Director on Monday morning, March 21.

 

ENTRY FEES MUST BE PAID PRIOR TO PICKING UP TEAM PACKET.  EITHER SCHOOL CHECK, PERSONAL CHECK, CASH, SCHOOL PURCHASE ORDER OR SCHOOL/PERSONAL CREDIT CARD WILL BE ACCEPTED.  Checks should be payable to Desert Dream TF&XC LLC, checks should be mailed to 12515 E. Chandler Heights Road, Chandler, AZ  85249 OR brought with you to packet pick-up.  DO NOT SEND A CHECK UNLESS YOU KNOW THE ENTRY FEE AMOUNT.

 

A SCHOOL PURCHASE ORDER SHOULD BE MADE FOR THE MAXIMUM AMOUNT AND AN INVOICE WILL BE SENT TO THE SCHOOL FOR PAYMENT BASED ON ENTRIES.

 

For a W-9 Email Dave Shapiro at shapdave5@gmail.com  or  CLICK HERE TO GET A W-9 COPY   ---->

AWARDS  ELITE

Special Rotary Invitational Awards will be awarded to the top five finishers (including relays).  These will be awarded immediately after each race or event.  

 

AWARDS SEEDED

The top five in each event will receive medals.  These will be presented after each event has been contested

 

AWARDS RELAY SESSION

The top four in each event will receive medals.  These will be presented after each event has been contested.

 

AWARDS  OPEN


Medals will be awarded to the top three finishers in each sprint and relay race.  Drape medals will be presented to the top six finishers in each flight of the field events and distance runs.  These races will be seeded straight by time.  The fastest eight will be grouped followed by the next fastest eight etc.  The distance runs and field events will be divided into two/three or four flights/heats.

 

OUTSTANDING PERFORMANCES

 

An outstanding track and an outstanding field male and female athlete will receive an award as the Most Outstanding Performer of the meet.  Performances can be made at any of the three sessions.  Outstanding Performances are considered from only one event result.

 

ADMISSION  CHARGE

 

Admission charge for the public will be $10.00 for adults and $5.00 for students with a school ID and seniors.  AIA cards will be the only passes accepted at the gate.  There will be a two-day pass for adults for $15 for sale on Friday.

 

Tickets can be purchased in advance at GoFan.co.  Search for Chandler High School and the link for Chandler Rotary.  There is a service charge, charged by GoFan.co.

 

Tickets can also be purchased for cash at the event.

 

FIRST AID

 

A trainer will be on site.  The site for the training table  is located at the Northwest end of the field near the bull-pen.  The trainers are there for critical care injuries.  Please tape your own athletes.  There will be a charge of $2.00 per roll of tape, if no tape is provided by the athletes.

 

LANE ASSIGNMENTS

 

Lane assignments should be drawn and finished by Monday night, March 21 by the Meet Director. You may obtain a copy of lane assignments at the Saturday coach’s meeting when you arrive, Friday Athlete Pass Gate or the coach’s social on Thursday evening.  Tentative lane assignments should be posted by Tuesday noon at the Chandler Rotary website at http://www.chandlerrotarytm.com

 

In case of open lanes, original entries will be replaced from the alternate list at the staging area with the Clerk of the Course before the start of the race.  Lane and heat assignments should not be changed from the original entries. Athletes can have other athletes check in with the Clerk of the Course if they are currently engaged in competition.

 

QUALIFYING MEET


The Chandler Rotary Invitational will be a certified meet for the Arizona and New Mexico state meets.

 

 

REPORT CALL AND STAGING AREA

 

Contestants will report to the Staging Area when the Staging Area announcer gives the report call.  The call will be given at least 15 minutes before each event.  At this time contestants will be given their hip lane numbers, open lanes will be filled in and instructions given by the Clerk of the Course.  The starters will give no instructions.  If a contestant fails to report at, or by, the last call they will be disqualified from that race.  It is the coach’s responsibility to have their athletes in the staging area at the proper times.  The Staging Area is the old tennis court located in the northwest corner of the facility, under the tents.  It is the athlete’s responsibility to check into the bullpen at the appropriate time. Once checked in the athlete needs to stay in the bullpen.

 

TEAM AREAS

 

All team members, coaches and managers will stay in the stands or warm up areas.  Officials only will be allowed on the field.  Hurdles will be provided for warm ups.  Each coach will be responsible for keeping his team members in the bleacher areas.  Athletes may warm up on the athletic fields located to the southeast of Austin Field or on the baseball outfield.   All field event competitors who have been eliminated from competition will also be asked to leave the field.  Only current flights of shot put and discus throwers will be allowed on the field.  No team tents shall be set up in the east bleachers.  Please advise athletes that after they are done competing they need to exit the infield.

 

STARTING BLOCKS

 

Starting blocks will be furnished and set by Chandler High School.  A competitor can provide his or her own blocks.  Chandler High School will not be responsible for those blocks.   

 

 

COACH’S MEETING SATURDAY

 

There will be a coach’s meeting and continental breakfast starting promptly at 8:15am in the gym behind the east bleachers access the gym  from Oakland Street.    There will be no coach’s meeting for Friday's session.

 

COACH’S HOSPITALITY:

 

A coach’s hospitality room will be provided Friday morning starting around 9:00am. There will be a lunch/dinner provided Friday starting approximately at 2:30pm.  A barbeque lunch will take place on Saturday at 2:00 until 4:00pm.  Hospitality room and meals will be served in the gym behind the east bleachers.

WRIST BANDS FOR COACHES AND BIB NUMBERS FOR ATHLETES

 

All schools will be issued a BIB number and safety pins for each entered athlete.  These numbers must be worn by athletes to get into the stadium without charge.  Coaches will be given wristbands that they also must wear to get into the meet and into coach’s hospitality areas (one wristband for both days).  Coaches need to email Dave Shapiro on how many coaches are attending.

PACKET PICK UP FOR BOTH DAYS

 

Packets should be picked up, upon arrival, by the Pass Gate or coach’s social on Thursday.  Packets will include lane assignments for Friday and Saturday, BIB numbers and coach’s wristbands.  After the athlete pass gate closes, packets will be available at the Northeast entrance.

 

FIELD EVENTS

All field event competitors will need to check out with event judges prior to reporting for a running event.  Athletes competing in a relay can report to the track.  Keep in mind, it is the team's responsibility to  follow all NFHS rules, such as matching uniforms, etc.   In the pole vault, there will be a coach’s box on the infield.  All vaulters will be weighed and poles checked to see if they are of the proper pole weight usage.  Coaches will only be allowed in the roped-off area and can talk to athletes at that spot.

SHOT PUT AND DISCUS (Discus is located west of the stadium.  The ring is located between the outfield fences of the baseball and softball fields.  Shot put will be contested on the main field)

 

Shot put and discus rings are concrete.  All implements will need to be weighed at the finish line tent.  Any implement not making legal weight or not passing inspection will be impounded for the duration of the meet.  These implements will be tagged and will need to be collected after the day’s competition is over.

 

POLE VAULT, HIGH JUMP, LONG JUMP AND TRIPLE JUMP

 

The runways for long jump, triple jump, pole vault and high jump area are of all-weather surface, therefore all jumping events will require soft-soled shoes or track shoes with 1/4-inch spike or less. 

 

JAVELIN

 

The javelin will be contested at the practice fields south of the swimming pool.  The boys will throw at the venue closest to the pool, while the girls will throw from the field closest to Chandler Blvd.  Each venue will have a grass runway.

 

On Friday, shot, discus, long and triple jump will be given three attempts.  With the shot put and discus, throws two and three will be consecutive.  On Saturday, during the seeded portion of the meet, athletes will be given four attempts. On Saturday evening during the Elite session, athletes will be given three attempts, and the top nine will qualify for finals where they will be given an additional three attempts. Marks will need to exceed the hog lines listed that are posted on the meet website: (every athlete will receive at least one courtesy mark)

 

On Friday night, the pole vault will increase nine (9) inches for the first three height raises. High jump will increase by 3 inches for the first two increases.  Check time schedules for starting heights of the pole vault and high jump.

 

Gatorade: 

 

Through the continued sponsorship from Gatorade, Quacker Oats and Paramount Marketing there will be free Gatorade for participating athletes.  The Gatorade tent is typically located in the northwest corner of the stadium near the bull pen and training tents.