Meet Information

October 1, 2019

 

Hello Coach:

 

Welcome to the 2020 Chandler Rotary Invitational Track Meet - March 20 & 21, 2020

Please review the link to this year’s packet regarding the Chandler Rotary Track Invitational, hosted by Chandler High School and the Chandler Rotary Service Club.

 

  • Methodology of Entry Fees

  • Qualifying standards for entry into the meet.

  • Date of Entries and Ending date for changes.

 

Entry Date is Wednesday, March 11, 2020 by 9:00 PM.  Any changes to your entries can be made up until Saturday, March 14 at 11:59PM.  Any changes must be done by email as athletic.net will be locked.

  • The Athlete Pass gate will be located on Erie Street, on the south-west side of the stadium.

  • Unified Team events will be contested Saturday afternoon.  Unified Sports is an extension of Best Buddy’s and Special Olympics. There is no additional entry fee for these three events. (4x100 Relay, Turbo Javelin & Long Jump).  If your school is interested in participating in unified events, send email to peacock.jessica@cusd80.com

  • Thursday (3/19) evening packet pick up and social location will be at Floridino’s Italian Restaurant located at 590 N. Alma School Road in Chandler. This site is one mile west of the track.  Hours will be 4:00pm to 7:00pm. 

  • Special BIB Numbers will be issued for athletes and must be kept for both days of the meet.  Athletes will have to have the BIBs on their uniforms to go through the athlete pass gate.

  • ENTRY LIMITS.  Each team is allowed THREE (3) athletes per event.  Time standards—found in the meet packet will allow for up to FOUR entries—ONLY IF ALL ATHLETES EXCEED THE STANDARD. Each team can only enter two athletes for the Javelin.  IF you have a third highly qualified javelin thrower email me separately.  If you have extenuating circumstances about an athlete—email me.  Since entries are based upon a personal best, if you have an athlete that is a freshman or new to your program me—email me.

  • ENTRY STANDARDS.  Athletes MUST meet a time standard to be entered into the Chandler Rotary Track Meet.

  • The Chandler Rotary Track meet has web address: http://www.chandlerrotarytm.com/  As the meet gets closer, please check this website for pertinent information.

 

Entry Fees - Have your school purchase order made for the full amount.  An invoice will be emailed to ALL Athletic Directors and coaches on Monday, March 16.  A check, purchase order OR credit card will be accepted at coach’s check-in/packet pick-up.  Entry fees will need to be taken care of PRIOR to your participation in the Chandler Rotary Track Meet. DO NOT SEND A CHECK UNLESS YOU KNOW THE ENTRY FEE AMOUNT.

  • Just because you might be attending Saturday only does NOT mean that your athlete will qualify automatically for Saturday session.  We will try to accommodate you as much as possible but we cannot justify altering other team entries for you.

80th ANNUAL NIKE - CHANDLER ROTARY INVITATIONAL

TRACK AND FIELD MEET

FRIDAY & SATURDAY, MARCH 20 & 21, 2020

CHANDLER, ARIZONA

ON THE CAMPUS OF CHANDLER HIGH SCHOOL.

Sponsored by:

Chandler High School

Chandler Rotary Club

NIKE
Gatorade

NSAF (National Scholastic.org)

MEET DIRECTOR                    

Dave Shapiro

Retired CHS Athletic Director

Chandler High School

350 N. Arizona Avenue

Chandler, AZ  85225

shapiro.dave@cusd80.com

                                                           

FORMAT

This year, there will be four sessions.  Each session will be seeded by time and there will be no finals for running events. Each heat and flight will be grouped by times. Friday morning every heat/flight will medal the top finishers. Friday session will be referred to as the Open Session. Friday evening session will consist of three relays.  Saturday morning session will be referred to as the seeded session and will essentially be limited to 32 to 40 athletes per event.  The top five in each event will be awarded medals.  The Saturday afternoon/early evening session will be referred to as the Elite session and will be limited to 24 to 32 athletes and the top 16 relay teams. It is possible for an athlete to compete in the Friday session in one event, and compete Saturday in a different event.

The top individual athletes in the Saturday morning seeded sprint events will have the opportunity to come back and run in the evening Elite session if there is an open lane.  The seeded first place 4x400 and 4x100 relay team has the option to be an alternate in the Elite session.  If there is an open lane then they will have a chance to run in the relay.

NUMBER OF ENTRIES PER SCHOOL

Each school will be allowed three (3) entrees in each individual event (with the exception of Javelin where only two entries are allowed)   A fourth entry will be allowed if the entry exceeds the established qualifying standard. NOTE ALL FOUR ATHLETES MUST EXCEED THE MARK STANDARD.  Each school will be allowed one entry in each of the relays.  Check time schedule to see number of relays contested per session.    Note - we will attempt to post lane assignments on the various web local track and field sites. These will be preliminary and might not be the final draw.  Official lane assignments and positions will be handed out at the coaches’ social on Thursday evening or at check in on Friday or Saturday.

 

Only enter athletes you plan on competing.  You will be assessed a charge for any athlete entered in an event after Saturday night, March 14.

 

ENTRY DEADLINE

 

All entries will be completed by the coach using athletic.net. Deadline will be Wednesday, March 11, 2020, at 9:00pm. Changes to your entries can be made up until Saturday March 14, 11:59pm. Changes are to be emailed only. IF your team will only compete on Friday, please email me prior to the entry deadline. DO NOT ASSUME I CAN REMEMBER FROM ONE YEAR TO THE NEXT THAT YOU ONLY ATTEND FRIDAY.  IF you plan on attending Saturday only, there is NO guarantee all of your athletes will be entered.  Those NOT making the entry list will be alternates.

 

ENTRY FEE

To allow for an equitable and fair payment of entries the following is how schools will be assessed an entry fee based on any of the following:

 

In State:  $10.00 per individual event  that athletes are entered in.  $20.00 per relay that a school is entered in.  Entry cap is $400 per school.

Out of State Team:  Per gender $50.

Out of State Individuals:  $10.00 per athlete entered.  Capped at Out of State Team Rates if more than one is attending.

 

  • Entry fees will be based upon entries that are set for Saturday, March 14 at 11:59pm.  Any athlete scratched prior to this will NOT be assessed an entry fee. 

  • Alternates in events WILL NOT BE assessed an entry fee.  Any alternate placed into an event on race day will NOT be charged an entry fee.

  • Final entry fee amounts will be emailed to each coach and Athletic Director on Monday morning, March 16.

 

ENTRY FEES MUST BE PAID PRIOR TO PICKING UP TEAM PACKET.  EITHER SCHOOL CHECK, PERSONAL CHECK, CASH, SCHOOL PURCHASE ORDER OR SCHOOL/PERSONAL CREDIT CARD WILL BE ACCEPTED.  Checks should be payable to Chandler High School, checks should be mailed to CHANDLER COMMUNITY EDUCATION, 1525 W. Frye Road, Chandler, AZ  85225 OR brought with you to packet pick-up.  DO NOT SEND A CHECK UNLESS YOU KNOW THE ENTRY FEE AMOUNT.

 

A SCHOOL PURCHASE ORDER SHOULD BE MADE FOR THE MAXIMUM AMOUNT AND AN INVOICE WILL BE SENT TO THE SCHOOL FOR PAYMENT BASED ON ENTRIES.

 

UNIFIED TEAMS

 

Teams will be limited to the first eight teams that reserve a spot.  There is no extra entry fee for these athletes but the high school track team must be a participant in the Chandler Rotary Track Meet.  Schools should email their intentions of participation.  Entries shall be emailed to Jessica Peacock, of Chandler High School.  Her email is peacock.jessica@cusd80.com  Events contested will be a 400 relay, 100, turbo javelin and long jump relay.

 

AWARDS  ELITE

Special Rotary Invitational Awards will be awarded to the top five finishers (including relays).  These will be awarded immediately after each race or event.  

 

AWARDS SEEDED

The top five in each event will receive medals.  These will be presented after each event has been contested

 

AWARDS RELAY SESSION

The top four in each event will receive medals.  These will be presented after each event has been contested.

 

 

AWARDS  OPEN


Medals will be awarded to the top three finishers in each sprint and relay race.  Drape medals will be presented to the top six finishers in each flight of the field events and distance runs.  These races will be seeded straight by time.  The fastest eight will be grouped followed by the next fastest eight etc.  The distance runs and field events will be divided into two/three or four flights/heats

 

OUTSTANDING PERFORMANCES

 

An outstanding track and an outstanding field male and female athlete will receive an award as the Most Outstanding Performer of the meet.  Performances can be made at any of the three sessions.  Outstanding Performances are considered from only one event result.

 

UNIFIED TEAM AWARDS

 

Each contestant will receive one drape medal.  These will be awarded after the completion of their session.

 

ADMISSION  CHARGE

 

Admission charge for the public will be $10.00 for adults and $5.00 for students with a school ID and seniors.  AIA cards will be the only passes accepted at the gate.  There will be a two-day pass for adults for $15 for sale on Friday.

 

FIRST AID

 

A trainer will be on site.  The site for the training  table  is located at the Northwest end of the field near the bull-pen.  The trainers are there for critical care injuries.  Please tape your own athletes.  There will be a charge of $2.00 per roll of tape, if no tape is provided by the athletes.

 

LANE ASSIGNMENTS

 

Lane assignments should be drawn and finished by Monday night, March 16 by the Meet Director. You may obtain a copy of lane assignments at the Saturday coach’s meeting when you arrive, Friday Athlete Pass Gate or the coach’s social on Thursday evening.  Tentative lane assignments should be posted by Tuesday noon at the Chandler Rotary website at http://www.chandlerrotarytm.com

 

In case of open lanes, original entries will be replaced from the alternate list at the staging area with the Clerk of the Course before the start of the race.  Lane and heat assignments should not be changed from the original entries. Athletes can have other athletes check in with the Clerk of the Course if they are currently engaged in competition.

 

QUALIFYING MEET


The Chandler Rotary Invitational  will be a certified meet for the Arizona and New Mexico  state meets.  The meet has also served as a qualifying meet for Wyoming and Montana.

 

REPORT CALL AND STAGING AREA

 

Contestants will report to the Staging Area when the Staging Area announcer gives the report call.  The call will be given at least 15 minutes before each event.  At this time contestants will be given their hip lane numbers, open lanes will be filled in and instructions given by the Clerk of the Course.  The starters will give no instructions.  If a contestant fails to report at, or by, the last call they will be disqualified from that race.  It is the coach’s responsibility to have their athletes in the staging area at the proper times.  The Staging Area is the old tennis court located in the northwest corner of the facility.  It is the athlete’s responsibility to check into the bullpen at the appropriate time. Once checked in the athlete needs to stay in the bullpen.

 

TEAM AREAS

 

All team members, coaches and managers will stay in the stands or warm up areas.  Officials only will be allowed on the field.  Hurdles will be provided for warm ups.  Each coach will be responsible for keeping his team members in the bleacher areas.  Athletes may warm up on the athletic fields located to the southeast of Austin Field on the baseball outfield.   All field event competitors who have been eliminated from competition will also be asked to leave the field.  Only current flights of shot put and discus throwers will be allowed on the field.  No team tents shall be set up in the east bleachers.  Please advise athletes that after they are done competing they need to exit the infield.

 

STARTING BLOCKS

 

Starting blocks will be furnished and set by Chandler High School.  A competitor can provide his or her own blocks.  Chandler High School will not be responsible for those blocks.   

 

 

COACH’S MEETING SATURDAY

 

There will be a coach’s meeting and continental breakfast starting promptly at 8:15am in the gym behind the east bleachers access the gym  from Oakland Street.    There will be no coach’s meeting for Friday's session.

 

 

COACH’S HOSPITALITY:

 

A coach’s hospitality room will be provided Friday morning starting around 9:00am. There will be a lunch/dinner provided Friday starting at 2:30pm.  A barbeque lunch will take place on Saturday at 2:00 until 4:00pm.  Hospitality room and meals will be served in the gym behind the east bleachers.

 

 

WRIST BANDS FOR COACHES AND BIB NUMBERS FOR ATHLETES

 

All schools will be issued a BIB number and safety pins for athletes.  These numbers must be worn by athletes to get into the stadium without charge.  Coaches will be given wristbands that they also must wear to get into the meet and into coach’s hospitality areas (one wristband for both days).  Coaches need to email Dave Shapiro on how many coaches are attending.

 

 

 

PACKET PICK UP FOR BOTH DAYS

 

Packets should be picked up, upon arrival, by the Pass Gate or coach’s social on Thursday.  Packets will include lane assignments for Friday and Saturday, BIB numbers and coach’s wristbands.

 

 

 

 

 

 

 

FIELD EVENTS

All field event competitors will need to check out with event judges prior to reporting for a running event.  Athletes competing in a relay can report to the track.  Keep in mind, it is the team's responsibility to  follow all NFHS rules, such as matching uniforms, etc.   In the pole vault, there will be a coach’s box on the infield.  All vaulters will be weighed and poles checked to see if they are of the proper pole weight usage.  Coaches will only be allowed in the roped-off area and can talk to athletes at that spot.

SHOT PUT AND DISCUS (Discus is located in the practice field located south of the pool.  Shot put will be contested on the main field)

 

Shot put and discus rings are concrete.  Chandler High School will provide all of the throwing implements to be used in the discus and shot put competition.  These implements will be kept on a rack and will be available to warm up with.  NO OTHER IMPLEMENT WILL BE USED IN COMPETITION.  If you have a special implement you may call the prior to the meet to petition its usage.  It will be weighed and left on the rack for the entire competition and any athlete may use it.

 

POLE VAULT, HIGH JUMP, LONG JUMP AND TRIPLE JUMP

 

The runways for long jump, triple jump, pole vault and high jump area are of all-weather surface, therefore all jumping events will require soft-soled shoes or track shoes with 1/4-inch spike or less. 

 

JAVELIN

 

The javelin will be contested at the practice fields south of the swimming pool.  The boys will throw at the venue closest to the pool, while the girls will throw from the field closest to Chandler Blvd.  Each venue will have a grass runway.

 

On Friday, shot, discus, long and triple jump will be given three attempts.  With the shot put and discus, throws two and three will be consecutive.  On Saturday, during the seeded portion of the meet, athletes will be given four attempts. On Saturday evening during the Elite session, athletes will be given three attempts, and the top nine will qualify for finals where they will be given an additional three attempts. Marks will need to exceed the hog lines listed that are posted on the meet website: (every athlete will receive at least one courtesy mark)

 

On Friday night, the pole vault will increase nine (9) inches for the first three height raises. High jump will increase by 3 inches for the first two increases.  Check time schedules for starting heights of the pole vault and high jump.

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