Coaches Packet

80th ANNUAL NIKE- CHANDLER ROTARY INVITATIONAL

TRACK AND FIELD MEET

FRIDAY & SATURDAY,  MARCH 21 & 22, 2020

CHANDLER,  ARIZONA

 

WELCOME TO THE 80th ANNUAL NIKE-ROTARY INVITATIONAL TRACK AND FIELD MEET.  THIS YEARS MEET WILL BE HELD ON THE 21st and  22nd  DAY OF MARCH, 2020. TO BE HELD AT AUSTIN FIELD, ON THE CAMPUS OF CHANDLER HIGH SCHOOL.

 

Sponsored by:

Chandler High School

Chandler Rotary Club

NIKE
Gatorade

NSAF (National Scholastic.org)

 

MEET DIRECTOR:         Dave Shapiro                                        email:   shapdave5@gmail.com

                                                Retired CHS Athletic Director                or:    Shapiro.dave@cusd80.com                                                                                                                                        Chandler High School

                                                350 N. Arizona Avenue

                                                Chandler, AZ  85225

                                                           

FORMAT:

This year there will be four sessions.  Each session will be seeded by time and there will be no finals for running events. Each heat and flight will be grouped by times. Friday morning every heat/flight will medal the top finishers. Friday session will be referred to as the Open Session. Friday evening Session will consist of three relays.  Saturday morning session will be referred to as the seeded session and will essentially be limited to 32 to 40 athletes per event.  The top five in each event will be awarded medals.  The Saturday afternoon/early evening session will be referred to as the Elite session and will be limited to 24 to 32 athletes and the top 16 relay teams. It is possible for an athlete to compete in the Friday session in one event, and compete Saturday in a different event.

The top individual athletes in the Saturday morning Seeded sprint events will have the opportunity to come back and run in the evening Elite session if there is an open lane.  The Seeded First Place 4x400 and 4x100 relay team has the option to be an alternate in the elite session.  If there is an open lane then they will have a chance to run in the relay.

NUMBER OF ENTRIES PER SCHOOL

Each school will be allowed three (3) entrees in each individual event.(with the exception of Javelin where only two entries are allowed)   A fourth entry will be allowed if the entry exceeds the established qualifying standard. NOTE ALL FOUR ATHLETES MUST EXCEED THE MARK STANDARD.  Each school will be allowed one entry in each of the relays.  Check time schedule to see number of relays contested per session.    Note we will attempt to post lane assignments on the various web local track and field sites. These will be preliminary and might not be the final draw.  Official lane assignments and positions will be handed out at the coaches’ social on Thursday evening or at check in on Friday or Saturday.

Only enter athletes you plan on competing.  You will be assessed a charge for any athlete entered in an event after Saturday night, March 16.

ENTRY DEADLINE

All entries will be completed by the coach using athletic.net. Deadline will be Wednesday, March 13, 2019, by 9:00pm. Changes to your entries can be made up till Saturday March 16, 11:59 PM. Changes are to be emailed only.     IF your team will only compete on Friday, please email me prior to the entry deadline. DO NOT ASSUME I CAN REMEMBER FROM ONE YEAR TO THE NEXT THAT YOU ONLY ATTEND FRIDAY.  IF you plan on attending Saturday only, there is NO guarantee all of your athletes will be entered.  Those NOT making the entry list will be alternates.

ENTRY FEE

 

To allow for an equitable and fair payment of entries the following is how schools will be assessed an entry fee:

In State:  $10.00 per individual event athletes are entered.  $20.00 per relay that a school is entered in.  Entry cap is $400 per school.

Out of State Team:  Per gender $50.

Out of State Individual:  $10.00 per athlete entered.  Capped at out of state Team Rates.

 

  • Entry Fee will be based upon entries that are set for Saturday 11:59PM.  Any athlete scratched prior to this will NOT be assessed an entry Fee. 

  • Alternates in events WILL NOT BE assessed an entry fee.  Any alternate placed into an event on race day will NOT be charged an entry fee.

  • Final Entry Fees will be emailed to each coach Monday Morning March 18.

  • Prior to these dates a payment in the amounts of $400-$300-$200-$50-$10 can be made online.  Any overpayments will be credited back on the card used to make payment the week after the track meet.

 

ENTRY FEES MUST BE PAID PRIOR TO PICKING UP OF TEAM PACKET.  EITHER:  SCHOOL CHECK, PERSONAL CHECK, CASH, SCHOOL PURCHASE ORDER OR PERSONAL CREDIT CARD WILL BE ACCEPTED.  Checks should be payable to Chandler High School.  THE PREFERED METHOD OF PAYMENT WILL BE THROUGH THE CHANDLER COMMUNITY EDUCATION PAGE OF CUSD80.COM.  OVERPAYMENTS WILL BE REFUNDED BACK TO THE CREDIT CARD USED FOR PAYMENTS.  DO NOT SEND A CHECK UNLESS YOU KNOW THE ENTRY FEE AMOUNT.

 

A SCHOOL PURCHASE ORDER SHOULD BE MADE FOR THE MAXIMUN AMOUNT AND AN INVOICE WILL BE SENT TO THE SCHOOL FOR PAYMENT—BASED ON ENTRIES.

 

UNIFIED TEAMS:

Teams will be limited to the first eight teams that reserve a spot.  There is no extra entry fee for these athletes; but the high school track team must be a participant in the Chandler Rotary Track Meet.  Schools should email their intentions of participation.  Entries shall be emailed to Jessica Peacock, of Chandler High School.  Her email is peacock.jessica@cusd80.com  Events contested will be a 400 relay, 100, turbo javelin and long jump relay.

 

 

AWARDS  ELITE

Special Rotary Invitational Awards will be awarded to the top five finishers (including relays).  These will be awarded immediately after each race or event.  

 

AWARDS SEEDED

The top five in each event will receive medals.  These will be presented after each event has been contested

 

AWARDS RELAY SESSION

The top four in each event will receive medals.  These will be presented after each event has been contested

 

 

 

AWARDS  OPEN
Medals will be awarded to the top three finishers in each sprint and relay race.  Drape Medals will be presented to the top Six finishers in each flight of the field events and distance runs.  These races will be seeded straight by time.  The fastest eight will be grouped followed by the next fastest eight etc.  The distance runs and field events will be divided into two/ three or four flights/heats

 

OUTSTANDING PERFORMANCES:

An outstanding track and an outstanding field male and female athlete will receive an award as the Most Outstanding Performer of the meet.  These Performances can be made at any of the three sessions.  Performances are considered from only one event results.

 

UNIFIED TEAM AWARDS:

Each contestant will receive one drape medal.  These will be awarded after the completion of their session.

 

ADMISSION  CHARGE

Admission charge for the public will be $10.00 for adults and $5.00 for students with a school ID and seniors.  AIA cards will be the only passes accepted at the gate.  There will be a two day pass for adults for $15 for sale on Friday.

 

 

FIRST AID

A trainer will be on site.  The site for the training   table will be located at the Northwest end of the field near the bull-pen.  The trainers are there for critical care-injuries.  Please tape your own athletes.  There will be a charge of $2.00 per roll of tape, if no tape is provided by the athletes.

 

LANE ASSIGNMENTS

Lane assignments should be drawn and finished by Monday night, March 18 by the Meet Director. You may obtain a copy of lane assignments at the coaches meeting when you arrive or the coaches social on Thursday evening.  Tentative lane assignments should be posted by Tuesday noon at the Chandler Rotary website at   http://www.chandlerrotarytm.com/

 

In case of open lanes, Original entries will be replaced from the alternate list at the staging area with the Clerk of the Course before the start of the race.  Lane and heat assignments should not be changed from the original entries. Athletes can have other athletes check in with the clerk of the course if they are currently engaged in competition.

 

 

QUALIFYING MEET
The Chandler Rotary Invitational seeded and open invitational will be a certified meet for all division state meets. The Chandler Rotary also serves as a qualifying meet for New Mexico.  The meet has also served as a qualifying meet for Wyoming and Montana.

REPORT CALL AND STAGING AREA

Contestants will report to the Staging area when the staging area announcer gives the report call.  The call will be given at least 15 minutes before each event.  At this time contestants will be given their hip lane numbers, open lanes will be filled in and instructions given by the Clerk of the Course.  The starters will give no instructions.  If a contestant fails to report at or by the last call they will be disqualified from that race.  It is the coaches’ responsibility for having their athletes in the staging area at the proper times.  The staging area is the old tennis court located in the northwest corner of the facility.  IT is the athlete’s responsibility to check into the bullpen at the appropriate time. Once checked in the athlete needs to stay in the bull pen.

 

TEAM AREAS

All team members; coaches and managers will stay in the stands or warm up areas.  Officials only will be allowed on the field.  Hurdles will be provided for warm ups.  Each coach will be responsible for keeping his team members in the bleacher areas.  Athletes may warm up on the athletic fields located to the south-east of Austin Field on the Baseball Outfield.   All field event competitors who have been eliminated from competition will also be asked to leave the field.  Only   current flights of shot put and discus throwers will be allowed on the field.  No team tents shall be set up in the east bleachers.  Please advise athletes that after they are done competing they need to exit the infield.

 

STARTING BLOCKS

Starting blocks will be furnished and set by Chandler High School.  A competitor can provide his or her own blocks.  Chandler High School will not be responsible for those blocks.   

 

 

COACHES MEETING SATURDAY

There will be a coaches meeting and continental breakfast starting promptly at 8:15 am in the gym behind the East Bleachers.    There will be no coaches meeting for Friday's session.

 

 

COACHES HOSPITALITY:

A coach’s hospitality room will be provided Friday morning starting around 9:00am. There will be a lunch/dinner provided Friday starting around 2:30 pm.  A barbequed lunch will be take place on Saturday; 2:00-4:00pm.  Hospitality room is the gym behind the finish line.

 

WRIST BANDS FOR COACHES AND BIB NUMBERS FOR ATHLETES:

All schools will be issued a BIB number and safety pins for athletes.  These numbers must be worn by athletes to get into the meet stadium without charge.  Coaches will be given wrist bands that they also must wear to get into the meet and into coaches hospitality areas. Coaches need to email Dave Shapiro on how many coaches are attending.

PACKET PICK UP FOR BOTH DAYS

Packets will be picked up upon arrival by the pass gate or coaches social on Thursday.  Packets will include lane assignments for Friday and Saturday, BIB numbers and coaches’ wrist bands.

 

FIELD EVENTS

All field event competitors will need to check out with event judges prior to reporting for a running event.  Athletes competing in a relay can report to the track.  Keep in mind that it is the team's responsibility for following all NFHS rules, such as matching uniforms etc.   In the Pole Vault there will be a coach’s box on the infield.  All vaulters will be weighed and poles checked to see if they are of the proper weight usage.  Coaches will only be allowed in the roped off area and can talk to athletes at that spot.

 

SHOT PUT AND DISCUS

Shot Put and Discus rings are concrete.  Chandler High School will provide all of the throwing implements to be used in the Discus and Shot put competition.  These implements will be kept on a rack and will be available to warm up with.  NO OTHER IMPLEMENT WILL BE USED IN COMPETITION.  If you have a special implement you may call the prior to the meet to petition its usage.  It will be weighed and left on the rack for the entire competition and any athlete may use it.

 

POLE VAULT, HIGH JUMP, LONG  JUMP AND TRIPLE JUMP

The runways for long jump, triple jump, pole vault and high jump area are of all-weather surface, therefore all jumping events will require soft-soled shoes or track shoes with 1/4-inch spike or less. 

 

JAVELIN.

The javelin will be contested at the practice fields south of the swimming pool.  The boys will throw at the venue closest to the pool, while the girls will throw from the field closest to Chandler Blvd.  Each venue will have a grass runway.

On Friday, Shot, Discus, Long and Triple jump will be given three attempts.  With the Shot Put and Discus, throws two and three will be consecutive.  On Saturday, during the seeded portion of the meet, athletes will be given four attempts. On Saturday evening during the Elite session, athletes will be given three attempts, and the top nine will qualify for finals where they will be given an additional three attempts. Marks will need to exceed the following: (Every athlete will receive at least one courtesy mark)

 

 

 

On Friday night, the pole vault will increase nine (9) inches for the first three height raises. High Jump will increase by 3” for the first two increases.  Check time schedules for starting heights of the pole vault and high jump.

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